University Fleet Safety Policy

Policy Statement

Vehicles driven on University of Richmond ("University") business shall be operated in a safe manner, in compliance with applicable rules and regulations. Only authorized persons may drive on university business. University vehicles may only be used for official, authorized purposes. Drivers who fail to adhere to vehicle policies and procedures may have their driving privileges suspended, and are subject to disciplinary action.


The purpose of this document is to establish university policy for driving on official university business, and to define the procedures in place to minimize the potential for accidents and losses. Vehicle operation represents a significant source of potential loss exposure for the university. Accidents can result in losses arising from injuries to employees or others, and property damage to university vehicles and private property.


The policy is applicable to any person that is authorized to drive on university business, including faculty,staff, students, or volunteers and includes owned, rented, or leased vehicles.


Administrators, managers, and supervisors are responsible for ensuring that only properly qualified and authorized individuals are allowed to drive university vehicles.

Drivers are responsible for operating vehicles on university business in a safe and courteous manner at all times, and for complying with all provisions of this policy. Drivers have specific responsibilities to only drive on university business when properly authorized, and to immediately notify supervisors of accidents, injuries, loss of license,etc. as outlined in this document.

Risk Management is responsible for providing coordination and oversight for the university's fleet safety program, including the following:

  1. Maintaining the university Fleet Safety Policy.
  2. Maintaining a registration database of authorized university drivers.
  3. Coordinating motor vehicle record (MVR) review of drivers.
  4. Providing notification to supervisors and department heads concerning driver status, restrictions, and required actions.
  5. Coordinating insurance claims for losses involving university vehicles.
  6. Coordinating a vehicle accident review committee.