Driver Requirements

All drivers for the University of Richmond must:

  • Meet the minimum qualifications as outlined below.
  • Be authorized by a University department or program.
  • Complete the driver registration process prior to driving on University business.

University departments are responsible for ensuring employees and students who drive on University business complete the registration process before allowing them to drive.

Employees who operate University vehicles (owned, leased or rented by the University) more than four times per year must be on the Approved Driver's List.

All students with a need to drive University vehicles must be on the Approved Drivers List.

Minimum Qualifications

Drivers must meet the following minimum qualifications:

  • Have a valid driver's license in effect for at least three years, not including a learner's permit.
  • Have a satisfactory motor vehicle record with no more than eight (8) negative points for moving violations during the previous three years. Note: Total demerit points may differ between the DMV record and the University's requirements.

Driver Registration Process

Complete and submit the appropriate forms to Risk Management based on whether you are licensed in Virginia or Out-of-State.

Risk Management will request and evaluate your motor vehicle record. Please allow a minimum of three (3) business days for processing.

Once the record is approved, you will receive instructions on completing required driver safety training.

15-Passenger Vans

Due to the multiple advisories and warnings issued by the National Highway Traffic Safety Administration (NHTSA) regarding the safety of 15-passenger vans, the University does not permit the purchase, lease or rental of 15-passenger vans.

Motor Vehicle Record Checks

Risk Management will examine the motor vehicle records of all Approved Drivers on an annual basis. Records are considered confidential and maintained by Risk Management. The University reserves the right to perform a motor vehicle record check at any time on anyone on the Approved Drivers List.

  • If during this examination an employee's or student's driver record becomes unsatisfactory, the supervisor will be notified and the individual will not be permitted to drive a University vehicle until their record becomes satisfactory.
  • If an employee's DMV point total exceeds eight (8) negative points for moving violations during the previous three years, the driving privileges of the employee will be suspended or revoked, and may result in the release from University employment.
  • If at any time an individual's driver's license becomes suspended or revoked by the DMV, the individual must not drive a University vehicle until the license is reinstated, and the individual must notify their supervisor immediately.
  • Any driver convicted of DUI while driving a University vehicle will permanently lose the privilege of driving a University vehicle.

Charges and Violations

Any person applying for new employment whose driving history within the past three years reveals any of the following conditions will not be approved to drive a University vehicle:

  • DUI
  • Speeding in excess of 80 miles per hour
  • Leaving the scene of an accident resulting in bodily injury
  • Convictions totaling more than eight (8) negative points

Drivers convicted of any of the following will have their driving privilege suspended or revoked:

  • DUI
  • Reckless driving
  • Operating a vehicle during a period of suspension or revocation
  • Failure to report an accident
  • Hit and run


An employee may appeal a notice of suspension or revocation to the Fleet Safety Review Committee.