Vehicle Accident Reporting Procedure

All accidents involving a University vehicle or associated with a University activity (regardless of vehicle ownership) must be reported to Risk Management and to the driver’s supervisor or University program manager.

On Campus

  • Call the University of Richmond Police Department (URPD) at 8911 or 289-8911.
  • Notify Risk Management as soon as possible.
  • Complete and submit the Vehicle Accident Report. A hard copy should be located in the insurance ID packet of University owned vehicles.

Off Campus

  • URPD should be notified after notifying local police.
  • Obtain the names, addresses and phone numbers of witnesses and write your own description of what happened while it is still fresh in your mind. If the police do not respond, you should also exchange identification and insurance information with the other party.
  • Notify Risk Management as soon as possible.
  • Complete and submit the Vehicle Accident Report.

Vehicle Accidents with Injuries

  • Call 911.
  • Contact Risk Management immediately if possible.
  • After hours, notify URPD and ask that Risk Management be contacted and notified of the accident.
  • For injuries to University employees, complete and submit a First Report of Injury as soon as possible.
  • Complete and submit the Vehicle Accident Report.

Rental Vehicles

  • Notify the rental agency as soon as possible in accordance with the rental contract.
  • Notify Risk Management as soon as possible.
  • Complete and submit the Vehicle Accident Report.

IMPORTANT: Refer rental agencies and third parties to Risk Management for assistance with making a property damage or injury claim.