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Vehicle Accident Reporting Procedure

All accidents involving a University vehicle must be reported to the University of Richmond Police Department (URPD) and to the driver’s supervisor. The following reporting requirements and timelines apply:

Off Campus

  • If an accident occurs off campus, University police should be notified as soon as possible after notifying local police. If out of the area, notify University Police immediately upon returning to campus.
  • Do not admit fault under any circumstances. The police, insurance companies, and/or the courts will make this determination. Any statement you make may be used against you in court.
  • Secure the names, addresses and phone numbers of witnesses and write your own description of what happened while it is still fresh in your mind. If police do not respond, you should also exchange identification and insurance information with the other party. Notify Risk Management (RM) as soon as possible.

Vehicle accidents with injuries

  • Call 911.
  • Contact Risk Management (RM) immediately if possible.
  • After hours, call the University of Richmond Police Department (URPD) and ask that RM be contacted and notified of the accident.
  • For injuries to University employees, complete and submit a First Report of Injury to RM as soon as possible, not more than three (3) days after the event.

Rental Vehicles

Notify the rental agency as soon as possible in accordance with the rental contract.